Committee of the Whole

That the Agenda for the Committee of the Whole meeting of October 7, 2025 be adopted as amended to remove Agenda Item No. 6.1 Kirsten Brouse, Climate Change Advisory Panel - Perth's Climate Plan Journey.

That the Minutes of the Regular Committee of the Whole meetings held on September 9, 2025 and September 16, 2025 be approved.

That the original motion regarding Solar Net-Metering Electricity be amended as follows: That staff bring forward a report regarding the Solar Net-Metering Electricity proposal to a subsequent meeting.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) receive for information the presentation from Tony Hendriks and Don MacKenzie - Solar Net-Metering Electricity, as presented at the Committee of the Whole meeting on October 7, 2025; and, (ii) direct staff bring forward a report regarding the Solar Net-Metering Electricity proposal to a subsequent meeting.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the presentation from Abby McIIquham-Certified Fund Raising Executive-University Hospitals Kingston Foundation-Kingston Health Science Centre Update, as presented at the Committee of the Whole meeting on October 7, 2025.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the Director of Community Services to submit a grant application to the Destination Canada's Tourism Sprint Grant Program, to an upset limit of $25 ,000 , as presented in Report 2025-COW-12.1.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the Director of Community Services to continuously submit a grant application to the Jumpstart Grant Program as presented in Report 2025-COW-12.2.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5022-1, being a By-law to authorize the Mayor and Clerk to sign an amending agreement with Pik-a-Pizza for three years commencing October 15, 2025 to September 1, 2028, to operate the canteens at the Community Centre and Conlon Farm Chalet, as presented in Report 2025-COW-12.3.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) pass By-law No. 52xx, being a By-law to authorize the Mayor and Clerk to execute a multi-year agreement with Palmer and Associates for cleaning services; and, (ii) repeal By-law No. 4213, being a By-law to authorize the Mayor and Clerk to sign an Agreement with Palmer and Associates for the provision of cleaning services, as presented in report 2025-COW-12.4.

That the original motion regarding the 2026 Mayor's Budget Process Timelines be amended as follows: That the timelines for the 2026 Mayor's Budget Process be amended as follows:  August 12, 2025 – Special Committee of the Whole Meeting : Initial review of budget principles from prior year  September 2025 – Staff begins preparation of preliminary budget (capital projects and departmental plans)  October 2025 – Public Engagement Campaign: Budget Survey and public meetings with Treasurer (weeks of October 6 & 13)  October 7, 2025 – Committee of the Whole Meeting : Review and approval of proposed budget timelines  October 24, 2025 – Final date for Council members to email Treasurer with project suggestions for inclusion in the draft budget  November 7, 2025 – Staff completes first draft budget (as directed by the Mayor) and emails it to Council  November 18, 2025 (10am–2pm) – Special Committee of the Whole Meeting : Review of draft budget  November 25, 2025 – Council Meeting : Approval of 2026 Budget (if ready)  December 2, 2025 (10am–2pm) – Special Committee of the Whole Meeting (if required) : Final review of budget documents  December 9, 2025 – Council Meeting : Approval of 2026 Budget

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth adopt the timelines for the 2026 Mayor's Budget Process, as follows:  August 12, 2025 – Special Committee of the Whole Meeting : Initial review of budget principles from prior year  September 2025 – Staff begins preparation of preliminary budget (capital projects and departmental plans)  October 2025 – Public Engagement Campaign: Budget Survey and public meetings with Treasurer (weeks of October 6 & 13)  October 7, 2025 – Committee of the Whole Meeting : Review and approval of proposed budget timelines  October 24, 2025 – Final date for Council members to email Treasurer with project suggestions for inclusion in the draft budget  November 7, 2025 – Staff completes first draft budget (as directed by the Mayor) and emails it to Council  November 18, 2025 (10am–2pm) – Special Committee of the Whole Meeting : Review of draft budget  November 25, 2025 – Council Meeting : Approval of 2026 Budget (if ready)  December 2, 2025 (10am–2pm) – Special Committee of the Whole Meeting (if required) : Final review of budget documents  December 9, 2025 – Council Meeting : Approval of 2026 Budget

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the renewal of the Insurance Policy for The Corporation of the Town of Perth with Marsh Canada Ltd. at the cost of $320,091 plus PST for a one-year term starting on September 24, 2025, as presented in Report 2025-12.6.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to bring forward a Terms of Reference for a Committee of Adjustment and Property Standards Committee, as presented in Report 2025-COW-12.7.

That the Committee of the Whole move into Closed Session at 6:58 p.m. to discuss a salary compensation and grid review and presentation by Kelly Pender, in accordance with the Municipal Act, 2001, Subsection 239 (2): (b) personal matter about an identifiable individual, including municipal or local board employee; and (d) labour relations or employee negotiations.

McRae That the Committee of the Whole rise and report from Closed Session at 8:07 p.m.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) Approve, pending review by staff with OPSEU Local 435, of the union salary grid; and, (ii) Approve the non-union salary grid, and direct staff to bring forward a report to open session of the October 21, 2025 Council meeting regarding the union and non-union salary grids.

That the Committee of the Whole meeting held on October 7, 2025 adjourn at 8:08 p.m.