Committee of the Whole

That the Agenda for the Committee of the whole meeting of September 10, 2024 be adopted as presented.

That the Minutes of the Regular Committee of the Whole meeting held on August 6, 2024 and the Special Committee of the Whole meeting held on August 27, 2024 be approved.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the following correspondence: (i) Letter from Tony Hendriks - Green Waste and Recycling Station Stewart Park Festival 2024; and, (ii) Lanark County Situation Table - Annual Report 2023 & Jan 1-May 31, 2024

McRae As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth as recommended by the Darou Farm Working Group amend the Terms of Reference under Composition; from five (5) members to seven (7) members in total, including two (2) members of Council and five (5) members of the public with qualifications as outlined in the Terms of Reference.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receives this report for information only, as presented in Report 2024-COW-13.1.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the initial guidelines for the development of the 2025 Budget, attached as Schedule A, to be used as initial guidelines for the development of the 2025 Budget, as presented in Report 2024-COW-13.2.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) amend the Fees and Charges By-law No. 3675-73 as follows: remove the Road Acceptance By-Law fee of $188.60 from Schedule F - Planning Fees and add it to Schedule C - General Administration; remove the Road Closing By-Law fee of $879.70 and the Road Closing Temporary fee of $502.60 from Schedule F - Planning Fees, and add them to Schedule D - Environmental; remove Schedule F - Planning Fees as amended; and, (ii) pass By-law No. 3250-2, being a by-law to further amend By-law No. 3250, to incorporate the Planning Fees and Charges removed from the Fees and Charges By-Law No. 3675-73, as amended, (iii) direct staff to bring forward the Fees and Charges By-law to incorporate these amendments and any other updates to a future meeting, as presented in Report 2024-COW-13.3.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth adopt the timelines for the 2025 Budget process as presented in Report 2024-COW-13.4.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) award Tender No. ES-2024-10 Herriott Street Parking Lots Reconstruction to Thomas Cavanagh Construction Limited for the reconstruction of two municipal parking lots located on Herriott Street at a cost of $329,380.50 (plus HST); and, (ii) pass By-law No. 5xxx being a by-law to authorize the Mayor and Clerk to enter into an agreement with Thomas Cavanagh Construction Limited for the reconstruction of two municipal parking lots located on Herriott Street, as presented in Report 2024-COW-13.5.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the Director of Community Services to submit a grant application to the Community Sport and Recreation Infrastructure Fund Program for an upset limit of $1,000,000 for the indoor pool upgrades, as presented in Report 2024-COW-13.6.

McRae As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the Director of Community Services to submit a grant application to the Ministry for Seniors and Accessibility's 2024-25 Seniors Community Grant Program, to an upset limit of $25 ,000 , as presented in Report 2024-COW-13.7.

McRae That the Committee of the Whole meeting held on September 10, 2024 adjourn at 6:08 p.m.