Committee of the Whole

That the Agenda for the Committee of the Whole meeting of April 2, 2024 be adopted as presented.

That the Minutes of the Regular Committee of the Whole meeting held on March 5, 2024 and the Special Committee of the Whole meeting held on March 12, 2024 be approved.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the following Delegations regarding 63 Halton Street presented to the Committee of the Whole on April 2, 2024: - Tim Holmes and Craig Cunningham; - Alfred Von Mirbach and Geoff Hodgins; and - Debra Jackson and Venna Ravichandran.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve flying the Progress Pride Flag on the Town's Community Flag Pole during Pride Month June, 2024.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 51xx, being a by-law to adopt the Town of Perth Community Risk Assessment, to be used as guidelines for the fire services overall development and planning moving forward, as presented in Report-2024-COW-6.1.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth accept the quotation from Thomas Cavanagh Construction Limited for the paving of Boulton Street (Wilson Street to Gore Street) with funding to come from the Capital Reserve in the amount of $43,782.65 (plus Harmonized Sales Tax), as presented in Report 2024-COW-6.2.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to sign an agreement with Scott Trudeau Construction Corporation in the amount of $1,628,633.94 (plus HST) for the reconstruction of approximately 200 metres of Thom Street from Peter Street to John Street in 2024, as presented in Report 2024-COW-6.3.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) Pass By-law No. 51xx, being a by-law to regulate occupancy, construction, demolition, and change of use permits for buildings, designated structures, on-site sewage systems and all other related service systems within the Town of Perth; and (ii) Pass By-law No. 5049-0, being a by-law to repeal By-law No. 5049, a by-law to regulate occupancy, construction, demolition, and change of use permits for buildings, designated structures, on-site sewage systems and all other related service systems within the Town of Perth, as presented in Report 2024-COW-6.4.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the update regarding Zoning By-law Amendment Application #ZBL-10-2023 - Maple Leaf Custom Homes/ZanderPlan Inc., as presented in Report 2024-COW-6.5.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the update on Zoning By-law Amendment Application #ZBL-08-2023 - John Regan Lee and Sheila Vera Lee/ZanderPlan Inc., as presented in Report 2024-COW-6.6.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law 51xx, being a by-law to authorize the Mayor, CAO, and Director of Corporate Services/Treasurer to sign the Collective Agreement with the Ontario Public Service Employees Union (OPSEU), Local 435, and enact the new employment terms for both Union and Non-Union employees for the period of June 1, 2023 to May 31, 2026, as presented in Report 2024-COW-6.7.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 51xx, being a by-law to authorize the write-off of the outstanding Provincial Offences Accounts Receivable deemed uncollectable for the year 2023 in the amount of $17,729.89, as recommended by the Provincial Offences Court Manager, and as presented in Report 2024-COW-6.8.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 4997-3, being a by-law to amend By-law No. 4997, as amended, to adopt an updated Strategic Plan 2023-2027, as presented in Report 2024-COW-6.9.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the amended Committee of the Whole Meeting Chair Rotation in the 2024 Meeting Schedule for Committee of the Whole, Council and Other Committees, Boards and Advisory Panels of Council, as presented in Report 2024-COW-6.10.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 4311-3, being a by-law to amend the Flag Policy By-law 4311, as amended to change the duration of time that the Canadian flag on Town Hall is flown at half-mast for the death of certain persons, and to make three administrative changes, as presented in Report 2024-COW-6.11.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the Director of Community Services to submit a grant application to the Ministry for Seniors and Accessibility's 2024-25 Seniors Community Grant Program, to an upset limit of $25 ,000 , as presented in Report 2024-COW-6.12.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No.51xx, being a by-law to authorize the Mayor and Clerk to sign an Agreement with Perth Roofing, in the amount of $463,110.00, plus HST for the replacement of the Water Treatment Plant roof, as well as approve a $10,000 contingency amount, as presented in Report 2024-COW-6.13.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to complete an application for the Housing Enabling Water Systems Fund (HEWSF) for the construction of a 5th SAGR (Submerged Attached Growth Reactor) cell at the Perth Wastewater Facility, as presented in Report 2024-COW-6.14.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the Carry Forward to 2024 of the unspent 2023 Project Budgets set out in the attached Schedule A, as presented in Report 2024-COW-6.15.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the proposed 2024 Draft Budget for the 20-member Lanark County OPP Detachment Board and the allocation of costs to the respective municipalities within Lanark County based on weighted assessment, as presented in Report 2024-COW-6.16.

That the Committee of the Whole move into Closed Session at 7:09 PM pursuant to the Municipal Act, 2001, S.O. 2001, c.25, as amended, for the following purpose: (i) Personal matter about an identifiable individual, including municipal or local board employee: a. Human Resources Matter.

That the Committee of the Whole rise and report from Closed Session at 8:31 PM.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive Report 2024-COW-6.IC.1 and renew the CAO employment contract as a permanent employee, and further that an authorizing by-law come forward to the April 16th Council meeting to authorize the Mayor and Clerk to sign the employment contract, as amended.

That the Committee of the Whole meeting held on April 2, 2024 adjourn at 8:34 PM.