Committee of the Whole

McRae That the minutes of the Special Committee of the Whole meeting held on March 6, 2023 and the Committee of the Whole meeting held on March 7, 2023 be approved.

That the Committee of the Whole open the Public Meeting under the Planning Act for Zoning Amendment Application #ZBL-02-2023 for 2 Isabella Street at 5:31 PM.

That the Committee of the Whole adjourn the Public Meeting under the Planning Act for Zoning By-law Amendment Application #ZBL-02-2023 for 2 Isabella Street at 5:40 PM.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to bring forward an information report regarding the sewer backup matter at 26 Brock Street North.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5XXX, being a by-law to authorize the Mayor and Clerk to sign an Agreement with Acapulco Pools Ltd. in the amount of $203,106.00 plus HST for replacement of the Indoor Pool liner, as presented in Report 2023-COW-7.1.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) Pass By-law No. 4119-0, being a by-law to Repeal By-law No. 4119 - a by-law to adopt a Special Events Policy for the Town of Perth; and, (ii) Pass By-law No. 5xxx, being a by-law to adopt a Special Events Road Use Policy, as presented in Report 2023-COW-7.2.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct Town Staff to begin the land sale process in accordance with By-law No. 4549 for the house owned by the Town at 18 Wilson Street West; And further that notice be sent to the Lessee of the property informing them of the intent to sell and outlining the steps that will be followed, as presented in Report 2023-COW-7.3.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5XXX, being a by-law to authorize the Mayor and Clerk to sign an Agreement with CIMCO Refrigeration in the amount of $67,977, plus HST to replace one compressor, compressor motor and brine pump at the Perth and District Community Centre, as presented in Report 2023-COW-7.4.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: 1. Accepts the Audited Financial Statements for the year ended December 31, 2022, and; 2. Approves the funding movements, as reflected in the Financial Statements for the year ended December 31, 2022, inclusive of all Debt Funding, Unfunded Capital Outlay activity and Reserve Transfers; as presented in Report 2023-COW-7.5.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a by-law to authorize the write-off of the outstanding Provincial Offences Accounts Receivable deemed uncollectable for the year 2022 in the amount of $14,198.00, as recommended by the Provincial Offences Court Manager, and as presented in Report 2023-COW-7.6.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the 2022 Drinking Water System Inspection Report from the Ministry of the Environment, Conservation and Parks, as presented in Report 2023-COW-7.7.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth accept the 2022 Statement of Development Charge Reserve report, as presented in Report 2023-COW-7.8.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the 2023 Development Charges, as presented in Report 2023-COW-7.9.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the principles for the Climate Change Adaptation Plan, as presented in Report 2023-COW-7.10.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5XXX, being a by-law to establish the tax rates for 2023 for The Corporation of the Town of Perth and the Business Improvement Area (BIA), as presented in Report 2023-COW-7.11.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) Pass By-law No. 4183-0, being a by-law to Repeal By-law No. 4183 - a by-law to adopt a Social Media Policy for the Town of Perth; and, (ii) Pass By-law No. 5xxx, being a by-law to adopt a Social Media Policy, as presented in Report 2023-COW-7.12.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth defer a decision regarding an off-leash dog park; And further that Staff be directed to solicit input from residents regarding the various options for an off-leash dog park contained in Report 2023-COW-7.13 through a public open house and an on-line survey; And further that a report and recommendations be brought back no later than the August Committee of the Whole meeting.

That the Committee of the Whole meeting be extended past 8:00 PM to its natural end.

McRae As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the quarterly Development Services update for Building and Planning, as presented in Report 2023-COW-7.14.

McRae As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the Zoning By-law Amendment Application No. ZBL-02-2023 for 2 Isabella Street report, as presented in Report 2023-COW-7.15.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to sign an Agreement with Jp2g Consultants Inc. to proceed with the Town of Perth Official Plan and Zoning By-law updates in the amount of $80,535.00 plus HST, as presented in Report 2023-COW-7.16.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth will consider an amendment to the Water and Sewer By-law No. 4029, to increase the septage hauler dump rate from $5.13 per 100 gallons to $7.00 per 100 gallons, once the required public notice for such rate increase has been provided, as presented in Report 2023-COW-7.17.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to sign three (3) year Agreements for the years 2023, 2024 and 2025, with an optional one (1) year extension, with Crains' Construction Limited for the provision of sand material for landfill cover and with Arnott Brothers Construction Ltd. for the provision of clay material for landfill cover, as presented in Report 2023-COW-7.18.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth amend the Recommendation to adopt By-law No. 4997-2, as follows: Amend Section 2 - Quality of Life - A. Regional Recreation Facility by adding the following Action item: - Form a Regional Recreation Committee; Year - 2024.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth amend the Recommendation to adopt By-law No. 4997-2, as follows: Amend Section 3. Services - A. Asset Management by removing the following Action item: - Consider implementing annual capital levy to help fund capital projects and reduce infrastructure deficit.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth amend the Recommendation to adopt By-law No. 4997-2, as follows: Amend Section 2 - Quality of Life - D. Active Transportation by changing the title to: “Active Transportation and Health”, and by adding the following Action items: - Investigate support and cooperation with Lanark Transportation, or other service providers, for transportation services for seniors and others; Year – Ongoing - Consider support for Perth & Smiths Falls District Hospital, and other local healthcare providers, as they work with the Province to increase healthcare options and services for Perth residents; Year – Ongoing.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 4997-2, being a by-law to amend By-law No. 4997 as amended to adopt an updated Strategic Plan 2023-2027, as presented in Report 2023-COW-7.19, and as further amended as follows: Amend Section 2. - Quality of Life - A. Regional Recreation Facility by adding the following Action item: - Form a Regional Recreation Committee; Year - 2024. Amend Section 2 - Quality of Life - D. Active Transportation by changing the title to: “Active Transportation and Health”, and by adding the following Action items: - Investigate support and cooperation with Lanark Transportation, or other service providers, for transportation services for seniors and others; Year – Ongoing - Consider support for Perth & Smiths Falls District Hospital, and other local healthcare providers, as they work with the Province to increase healthcare options and services for Perth residents; Year – Ongoing. Amend Section 3. - Services - A. Asset Management by removing the following Action item: - Consider implementing annual capital levy to help fund capital projects and reduce infrastructure deficit.

That the Committee of the Whole moved into Closed Session at 8:06 PM pursuant to the Municipal Act, 2001, S.O. 2001, c.25, as amended, subsection 239(2) as follows: Litigation or Potential Litigation; (s. 239(2)(e)): Enforcement Matters Personal Matters about an identifiable individual: (s. 239(2)(b)): 2 Human Resources Matters Labour Relations; (s. 239(2)(d)): Collective Bargaining

That the Committee of the Whole rise and report from Closed Session at 8:53 PM.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth confirm the direction given to staff in the Closed Session meeting held April 4, 2023 regarding potential litigation matters.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth confirm the appointment of Cathy McNally as Director of Community Services, effective May 1, 2023, with the interim title of Deputy Director of Community Services being used by Ms. McNally until such time as the current Director of Community Services retires.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the restructuring of the Development Services Department, including: the creation of a new Senior Planner position; the reclassification of the Building Administrative Assistant to a Development Services Administrative Assistant; and the elimination of the Junior Planner and Planning Administrative Assistant positions.

That the Committee of the Whole meeting held April 4, 2023 adjourn at 8:55 PM.