Committee of the Whole

That the minutes of the Special Committee of the Whole meeting held on February 6, 2023 and the Committee of the Whole meeting held on February 7, 2023 be approved.

That Agenda Item #6 - Receiving Delegations be moved to be addressed following Agenda Item #4.1 - Unfinished Business - Perthmore Corridor Review of Temporary Measures.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth appoint two (2) members of Council, being the Mayor and one (1) other member of Council, to the Town's Negotiating Committee for the OPSEU Union Negotiations.

That the Committee of the Whole approve the request from CAIVAN to have an additional 5 minutes to present their Delegation.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the closure of the Town Perthmore lands (easement/corridor); And further that fencing be erected at each end of the lands at the intersections with the roadways; And further that the signs be erected stating that it is for Town only access; And further that staff be directed to bring forward a report regarding declaring the lands surplus and options for selling the lands.

That the Committee of the Whole receive for information the Delegations as presented.

That the Committee of the Whole receive the Correspondence for Information items as presented.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth support the Town of Petrolia's Council resolution dated January 25, 2023 requesting that the Provincial Government make school boards: (i) responsible for conducting their own trustee elections, or (ii) at minimum, compensate municipalities for overseeing such trustee elections.

As recommended by the Committee of the Whole, as requested by the Climate Change Advisory Panel, be it resolved that the Council of the Town of Perth approve the second annual Trashure Hunt in the spring of 2023, and that all expenses be paid from funds allocated to the 2023 Climate Change Advisory Panel Budget .

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law 5XXX, being a By-law to authorize the Mayor and Clerk to sign a Lease Agreement with Lucky Green Holdings Inc. for a portion of the Market Square road allowance between the sidewalk and the building at 84 Gore Street East for five (5) years, with an option to extend the lease by another ten (10) years, as presented in Report 2023-COW-6.1.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 4303-19, a by-law to amend By-law No. 4303 - Human Resources Policy Manual, to amend the Overtime Policy, as presented in Report 2023-COW-6.2.

That the Recommendation regarding the 2022 Budget Carry Forward Report 2023-CWO-6.3 be amended to add the following wording: "And further that Council receive a staff report in August 2023 regarding the status of the 2022 Carry Forward projects."

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the Carry Forward to 2023 of the unspent 2022 Project Budgets set out in the attached Schedule A, as presented in Report 2023-COW-6.3; And further that Council receive a staff report in August 2023 regarding the status of the 2022 Carry Forward Projects.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the Non-audited Financial Statements for The Corporation of the Town of Perth to December 31, 2022, as presented in Report 2023-COW-6.4.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the following changes to the 2023 BIA Budget:  Increase to Training Expense $2,000  Increase in Office Supplies $1,000  Increase in Xmas Decorations $3,000  Increase in Advertising $9,000 And further that the total expenditure increase of $15,000 be funded by a reduction in the BIA Operating Reserve, as presented in Report 2023-COW-6.5.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, to authorize the Mayor and Clerk to complete a Letter of Understanding (LOU) with the Downtown Heritage Perth Business Improvement Area (BIA), as presented in Report 2023-COW-6.6.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the 2022 Drinking Water System Summary Report and Annual Report for the municipality's drinking water system, as presented in Report 2023-COW-6.7.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth acknowledge receipt of the Drinking Water System Standard of Care formal report defining the roles and responsibilities required by elected officials and owners to ensure the safety of the drinking water system, as stated in the Safe Drinking Water Act, 2002, and as presented in Report 2023-COW-6.8.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to sign an agreement with MISCO Mulders Inspection Services Company Limited to perform safety upgrades and operational maintenance on the Town of Perth elevated water tower in the amount of $264,550.00 plus HST, as presented in Report 2023-COW-6.9.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass the following By-laws: (i) By-law No. 4549-1, being a By-law to Amend the Municipal Land Sale By-law to amend the definition of "Property"; and, (ii) By-law No. 5xxx, being a by-law to adopt a Closing and Sale of Municipal Road Allowances Policy, as presented in Report 2023-COW-6.10.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive for information the report regarding Lanark Transportation - Perth, as presented in Report 2023-COW-6.11.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a By-law to authorize the Mayor and Clerk to sign an Inter-municipal Agreement with Cunningham, Swan, Carty, Little & Bonham LLP for the provision of services of an Integrity Commissioner to March 31, 2028, as presented in Report 2023-COW-6.12.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth: (i) Pass By-law No. 3868-0, being a by-law to Repeal By-law No. 3868 - a by-law to adopt a complaint and by-law enforcement policy for the Town of Perth; and, (ii) Pass By-law No. 5xxx, being a by-law to adopt a complaint and request for service management policy, as presented in Report 2023-COW-6.13.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 4029-3, being a by-law to amend By-law No. 4029, Schedule A, to increase the water and sewer charges by 11%, as presented in Report 2023-COW-6.14.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass the following by-laws:  By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to complete a Site Plan Control Agreement with the owner of lands municipally known as 59 South Street;  By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to complete a Site Plan Control Agreement with the owner of lands municipally known as 30 Gore Street East;  By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to complete a Site Plan Control Agreement with the owner of lands municipally known as 102 Drummond Street West; and,  By-law No. 5xxx, being a by-law to authorize the Mayor and Clerk to complete a Site Plan Control Agreement with the owner of lands municipally known as 96 Dufferin Street, as presented in Report 2023-COW-6.15.

That the Committee of the Whole receive for information the CAO and Director Reports for March 7, 2023.

That the Committee of the Whole March 7, 2023 meeting extend past 8:00 PM to its natural end.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to seek sponsorship(s) towards the cost of the 2023 Canada Day Fireworks.

That the Committee of the Whole move into Closed Session at 8:05 PM pursuant to the Municipal Act, 2001, S.O. 2001, c.25, as amended, subsection 239(2) as follows: (b) Personal Matters about an identifiable individual, including municipal or local board employees; a. 2 Human Resources Matters (d) Labour relations or employee negotiations; a. Collective Bargaining (c) A proposed or pending acquisition or disposition of land by the municipality or local board; a. Sale of Town Land

That the Committee of the Whole rise and report from Closed Session at 9:14 PM.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the title change from Executive Assistant to the Clerk to Deputy Clerk and appoint Tracy Bowes as Deputy Clerk, as presented in Report 2023-COW-6.IC.1.

That the Committee of the Whole March 7, 2023 meeting adjourn at 9:16 PM.