Committee of the Whole

to approve the Minutes and Reports of the Committee of the Whole on April 5, 2022.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to perform rehabilitation to both the rocky ramp structures as summarized in the Matrix Solutions Rehabilitation Plan (2021) for a total cost of $146,900 and increase the proposed carry forward budget from 2021 by $46,071, as presented in Report 2022-COW-3.UB.1. Councillor Judy Brown requested a recorded vote. Councillor Barry Smith Aye Mayor John Fenik Aye Deputy Mayor Ed McPherson Aye Councillor David Bird Nay Councillor Judy Brown Nay Councillor Leona Cameron Aye Councillor Brock McPherson Aye

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to schedule a Special Committee of the Whole meeting to discuss the Asset Management Plan.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth receive the non-audited financial statements for The Corporation of the Town of Perth to March 31, 2022, as presented in Report 2022-COW-5.1.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth allocate $35,000.00 from the Capital Reserve Fund to the installation of a flat rail cedar fence on the Perthmore Corridor sections where abutting property owners want a fence, as presented in Report 2022-COW-5.2.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth defer a decision regarding the acceptance of the revised Asset Management Plan (AMP) and approval of the following: $200K addition to 2022 One-time Operating Budget for the acquisition of Engineering Services to review the structure of major facilities including the Water Plant and Water Tower; Approve the removal of the arterial road from the Strategic Plan and return previously acquired road segments to the County including portions of Gore St, North St and Sunset Blvd; and, Request staff bring forward a report to itemize how $25 million in borrowing in 2022 would be utilized to reduce current capital funding deficiency, as presented in Report 2022-COW-5.3, to a Special Committee of the Whole meeting.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve Drawing LSK-4, dated April 25, 2022, entitled Finalized Landscape Solution, to address privacy fence and buffer strip requirements for the Lanark Lifestyles development, and that the privacy fence be adjusted in height beyond 0.61 metres where the grade falls, in order to keep the top of the fence level, and that a site plan amending agreement be presented to Council for approval at its May 24, 2022 meeting, as presented in Report 2022-COW-5.4.

That the Committee of the Whole meeting be extended past 8:00 p.m. to its natural end.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass Zoning By-law Amendment No. 3358- xxx, to rezone land from Restricted Industrial - Holding (M1-H) and General Industrial Holding (M2-H) to General Industrial (M2) on property known as North Elmsley Concession 10, S Part Lot 27, RP 27R-10410, Part 4, municipally known as 10 Warren Crescent, as presented in Report 2022-COW.5.5.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth authorize the BIA Coordinator to submit a grant application to the Tourism Relief Fund to an upset limit of $100,000 to fund additional events in 2022, as presented in Report 2022-COW-5.6.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to: Pass By-law No. 3797-0, being a by-law to repeal By-law No. 3797 (To appoint Local Authority Services Ltd. (LAS) as the investigator pursuant to sections 8, 9, 10 and 239.1 of the Municipal Act, 2001, as amended), effective January 1, 2023. Provide the required 90 days notice to the Local Authority Services ("LAS") of termination of the Town's Investigator Services Agreement as per Clause 17 - Termination, effective January 1, 2023. Notify the Ontario Ombudsman that the Town will begin using his office for Closed Meeting Investigator Services beginning January 1, 2023, as presented in Report 2022-COW-5.7.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5xxx, being a by-law to appoint the following individuals to the Joint Lanark County Compliance Audit Committee for the term November 15, 2022 to November 14, 2026, to deal with applications from the 2022 Municipal Election and any By- Elections during the next Council Term: Richard Bennett Phil Hogan Paul Howard as presented in Report 2022-COW-5.8.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5XXX, being a by-law to establish the tax rates for 2022 for the Town of Perth and the Business Improvement Area (BIA), as presented in Report 2022-COW-5.9.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 5XXX, being a by-law to authorize the Mayor and Clerk to sign an Agreement with Jp2g Consultants Inc. for engineering design services for the municipal infrastructure on Thom Street from Peter Street to John Street, in the amount of $45,925.00 (exclusive of HST), as per Quotation ES-2022-13, as presented in Report 2022-COW-5.10.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 3675-71, to amend By-law No. 3675 as amended, the Town's Fees and Charges By-law to amend Schedule "G" by adding an annual temporary patio fee of $68.51 (no HST), as presented in Report 2022-COW-5.11.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth pass By-law No. 4303-17, being a by-law to amend By-law No. 4303, to include a Disconnecting from Work Policy in the Town's Human Resources Policy Manual, as presented in Report 2022-COW-5.12.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth approve the completion of the trial period of the Fire Administrative Assistant and confirm the position as a permanent position, as presented in Report 2022-COW-5.13.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth amend the General Employment By-law as follows: Appoint Joanna Bowes as Director of Development Services, effective May 16, 2022 Remove Bradley Wright as Director of Development Services Update the POA Supervisor title to Provincial Offences Court Manager and the hours of work to 40 per week, as presented in Report 2022-COW- 5.14.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to bring forward an In Camera report regarding a property standards matter.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to bring forward a report regarding options, including the option of a 4 way stop, for the intersection at John Street and Rogers Road.

As recommended by the Committee of the Whole, be it resolved that the Council of the Town of Perth direct staff to bring forward a report regarding the feasibility of implementing a 40 km/hr speed limit on the residential streets in the Town of Perth.

That the Committee of the Whole move into Closed Session at 8:30 p.m. pursuant to the Ontario Municipal Act, 2021, subsection 239 (2) as follows: (e) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; Potential Litigation Claim against the Town; (c) A Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board; 2 Proposed Dispositions of Land in the Industrial Park; and (k) A Position, plan, procedure, criteria or instruction to be applied to any negotiations

That the Committee of the Whole rise and report from Closed Session at 8:55 p.m.

THAT the Committee of the Whole meeting be adjourned at 8:53 p.m.